Administrative Assistant

HIGHLIGHTS

  • $15 - $18/hour depending on experience
  • 15 - 25 hour work week - Part Time
  • Minimum 5 years experience in office administration
  • A degree or college diploma in one of the following:  Business Administration or Office Administration
  • A valid Ontario drivers license, class ‘G’
  • A car to do errands


REPORTS TO:  General Manager and Project Manager


POSITION OVERVIEW

The Administrative Assistant is a key team member carrying out administrative tasks in a modern office setting freeing up time for the General Manager by allowing them to delegate tasks.  The Administrative Assistant is proactive in identifying ways to improve the organizational processes and the running of the office.  


TECHNICAL & PROFESSIONAL EXPERTISE

  • Typing on a computer keyboard of at least 50 words/minute (test to be given).
  • Have excellent English language spelling and grammar skills and be able to use a spell checker.
  • Strong computer skills.  
  • Ability to quickly learn new tools and technologies. 
  • Experience in using technology and the Internet to improve work efficiency.
  • Excellent research skills.
  • Efficient and accurate use of the following software programs or skills: 
Excel, Word, any web browser, file management, Photoshop, 
  • You’re a self starter who can recognize where processes can be improved and who will take the initiative to improve them.  


ESSENTIAL RESPONSIBILITIES

  • Keep your team’s business operations and activities organized and moving forward.
  • Going to bank and depositing cheques.
  • Answering the telephone and informing new customers of our services and booking appointments between new clients and design/ sales staff. 
  • Maintaining customer files.
  • Entering new customers and suppliers in database.
  • Manage the filing, storage and security of documents
  • Respond to inquiries
  • Manage the repair and maintenance of computer and office equipment
  • Liaison between office and installation crews.
  • Accepting resumes, doing prescreening of potential employees and directing to the appropriate manager for interviewing.
© Green Apple Landscaping - 2012